Terms of use

Last updated 9 September 2026

Before publishing Replace every [SQUARE BRACKET], and have a solicitor read the liability and indemnity sections in particular. Those are the clauses that decide what happens on a bad day, and a template cannot know your position.

1. Who these terms are with

This application is provided by [OPERATOR NAME], [COMPANY NUMBER / “a sole trader”], of [REGISTERED ADDRESS] (“we”, “us”). By signing in, you agree to these terms. If you are using it for a business, you confirm you are authorised to accept them for that business.

2. What the service is

A private, invitation-only application for producing and keeping invoices. It is not offered to the public and there is no self-service sign-up. Access is granted by us or by an owner of a business already on the system.

3. Your account

Sign-in is through your Google account. Keep it secure; you are responsible for what is done under it.
Do not share access. If someone else needs it, they should be added properly, which takes a minute.
Tell us promptly at [CONTACT EMAIL] if you think an account has been compromised.

4. Your data stays yours

Invoices, client records and business details entered by a business remain that business’s property. We claim no ownership and will not use them for any purpose other than running the service for you.

You can export your data at any time from Settings. If you stop using the service, ask us and we will provide an export and delete what we hold, subject to backups ageing out on their normal cycle.

5. What you must not do

Use the service unlawfully, or to produce false or misleading invoices.
Try to reach another client’s data, or probe, scan or interfere with the service’s security.
Upload anything you do not have the right to use — including logos, fonts and images.
Attempt to access accounts or businesses you have not been given access to.

We may suspend access immediately where we reasonably believe this clause has been broken.

6. Availability

We aim to keep the service running and take nightly backups, but we do not guarantee uninterrupted availability and there is no formal service level agreement. Maintenance, hosting failures and third-party outages can all interrupt it.

Keep your own records. The service is a convenience, not your statutory bookkeeping obligation. You remain responsible for keeping the records the law requires you to keep, and for the accuracy of what you invoice.

7. No tax or accounting advice

The application performs arithmetic you configure — VAT rates, discounts, currency conversion. It does not give tax or accounting advice and does not check whether what you have entered is correct or appropriate. Exchange rates are supplied by a third-party source for convenience and are not warranted to be accurate for any purpose, including tax reporting.

8. Charges

[DELETE WHICHEVER DOES NOT APPLY.]

If you charge nothing: The service is provided to you at no charge. No payment is taken through it, so no refund can arise.

If you charge: Fees, billing period and notice are as agreed in writing with you. [SET OUT YOUR REFUND POSITION — for example, fees are paid in advance and are non-refundable for the remainder of a period, but you may cancel at any time and will not be charged again.]

9. Liability

Nothing in these terms limits liability for death or personal injury caused by negligence, for fraud, or for anything else that cannot be limited by law.

Subject to that, we are not liable for loss of profit, loss of business, loss of goodwill, or indirect or consequential loss; and our total liability in any twelve-month period is limited to [the fees you paid us in that period / £[AMOUNT]].

This clause needs a solicitor A liability cap set at zero fees, in a service holding a client’s entire invoicing record, may not be reasonable under the Unfair Contract Terms Act 1977 — and an unreasonable clause is void, leaving you with no cap at all rather than the one you wrote. Take advice on the number.

10. Ending it

You may stop using the service at any time. We may end access on [NOTICE PERIOD — e.g. 30 days’] written notice, or immediately for a serious breach of clause 5. On termination we will provide an export of your data if you ask within [PERIOD] and then delete it.

11. Changes

We may change these terms. Material changes will be notified to the businesses using the service before they take effect.

12. Law

These terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction. [Change if you are not in England and Wales.]